All fire and safety regulations and procedures of the City of Denver must be followed without exception. These include scaled diagrams and all necessary exhibit show permits which may be obtained from the Denver Fire Department (DFD) Fire Prevention Unit. Additional permitting may be required from the DFD Special Hazards Unit (see section under Decorating in this document). The DFD website for permit applications/forms and fire prevention guidelines is www.denvergov.org/dfd. These items must be submitted to your Catering and Convention Services Manager contact at least 30 days prior to the start of the event. Once approved by the Hotel, the diagrams/floor plans, as warranted, must then be submitted to the Denver Fire Department for approval. Your Catering and Convention Services Manager contact will coordinate with Hotel Security on any event special requirements/issues that require resolution with the Denver Fire Department. Compliance with the permitting requirements will be listed on the CS Event Resume along with any special issues noted.
Please be aware that your designated Decorator responsible for the set-up and teardown of your exhibits must adhere to Hotel Guidelines. These specific guidelines can be provided to you in writing upon request. Please advise your Catering and Convention Services Manager of the decorator that you have contracted with for your event.
General cleanliness of the exhibit area, such as vacuuming, light trash removal, will be the responsibility of the General Contractor decorator. All trash created by the company during set-up is to be removed by the company. Also, it is the responsibility of the General Contractor decorator to maintain all of the exhibit area for which the client has contracted. It is further understood that the Sheraton Denver Downtown Hotel will be responsible for cleaning any items related to food and beverage functions sponsored by the group or individual exhibitors provided by the Hotel.
8 X 10 Exhibits, 10 X 10 Exhibits, Poster Board Events:
The Sheraton Denver Downtown Hotel does not provide miscellaneous items such as chairs, tables, punch bowls, easels etc. to exhibitors when a General Drayage Contractor is contracted.
Exhibits & Displays
No storage of any kind is allowed behind the back drapes, display wall, or inside the display area. The maximum quantity of operation and advertising material that may be stored inside the exhibit is a one-day supply. All crates, boxes and additional equipment etc. must be removed prior to the show and returned at the end of the show/during move-out. All freight must be transported on dollies and not pushed on the Hotel Carpet.Exhibits/Displays must be contained within the contracted assigned function event space areas. Entrance units may not be placed in public space without prior written approval from the hotel. Should Exhibits/ Displays/Poster Session events be added after the sales agreement is signed, please contact your Catering and Convention Service Manager immediately. Additional rules, regulations and fees may apply to these added functions.
Exhibit events requiring a large amount of refrigeration must rent a refrigerated truck and coordinate dock space in advance, upon availability. Fees will apply.
All material, including scenery, drapes or signs used in the construction of an exhibit booth must be flame-retardant. Polyurethane foam must pass the Denver Fire Department’s "standard flame test." Only fire-retardant corrugated cardboard and paper may be used.
No hazardous demonstrations, such as welding, cooking with natural gas/electricity or heater demonstrations, will be permitted without a permit from the Denver Fire Department.
Exhibit Table Top Displays
Tabletop exhibits cannot contain any heavy equipment.
A TABLE TOP Display is defined as one (1) 6x30 table, skirted, with 2 chairs presenting printed material (i.e. brochures) on top of said table. In some cases, a portable display unit (commonly referred to as a POP-UP Display) may be placed on top of the table. Please contact your Catering and Convention Services Manager for details.
By City of Denver Fire Code, any exhibit (booth or tabletop) must be placed inside either the event space room contracted or in an approved pre-function/foyer area.
Table Top Displays may be limited in number in Pre-Function / Foyer areas due to strict City of Denver/ Fire Marshall Codes. This would focus on pre-function space/foyer areas that have physical exit door locations. These locations must be clear and free of any obstruction items. If needed, Table Top Displays may be reduced on site to be in compliance with the City of Denver Fire Code.
To best serve you, clients needing 25 or more table top displays will be directed to a local General Drayage company (i.e. FREEMAN, GES, CHAMPION, BREDE etc.), who will handle at your expense.
|Elevator Name||Dimensions||Door Dimensions||Weight Capacity|
|Tower Service (10) (Freight)||9.7' x 7.8'||5.5' x 7.0' x 7.0'||Not to exceed 6,000 lbs.|
Tower Dock Freight (Vehicle Access)
|22.5' x 9.3'||9.3' x 7.11' x 8.3'||Not to exceed 6,000 lbs.|
|Plaza Freight||9.4' x 16.1'||16.1' x 7.11' x 7.11'||Not to exceed 7,000 lbs.|
|Pool (Located on our 5th floor - Tower Building)|